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by Mary Saldago

Updated:

Dec 19, 2020

Guide To Hiring A Virtual Assistant

Virtual assistants are a great addition to your growing team. As a start-up or if you are a budding business, hiring an assistant to help you may lead you to pay more than what you make. If you are looking for ways to reduce loads off your shoulder, outsourcing a virtual assistant is a route you should go. So here are the things you need to know.

Reduced Cost

One of the main benefits of hiring a virtual assistant is that you do not have to provide them with office equipment or invest in a larger office space for your team. The virtual assistants you will be outsourcing have their own equipment and workspace. The most you will be spending on your virtual assistant is their salary. Imagine the savings you can designate to funds other things such as your marketing or outbound calls. Furthermore, hiring a full-time, in-house assistant requires you to pay for medical benefits and taxes; virtual assistants are independent contractors.

Task to outsource

Hiring a virtual assistant will increase your team’s productivity. Allocating clerical tasks to your virtual assistant will help you focus on more significant duties. So what jobs can you outsource to your assistant? Here are some responsibilities you can outsource:

Task to outsource
  • Bookkeeping
  • Conducting Research
  • Data Presentations
  • Email
  • Managing Social Media
  • Scheduling

There are a lot of things a virtual assistant can help you with; to know more about these, you can read “20 Task You Can Outsource To A Virtual Assistant”.

Roadblocks

Hiring a virtual assistant will not always be a breeze. Much like hiring a full-time in-person assistant, you will encounter problems. The main roadblock will be communication. Although we are in the age of the internet, not having your assistant be with you in person will cause problems. Sending instructions via email or video calls may be misinterpreted, which will lead to delays.

Another concern a lot of entrepreneurs have is the language barrier. A lot of virtual assistants are from a non-English speaking country with cultures that are different from theirs. This issue is solved by looking for virtual assistants or an agency that can speak your language fluently. Fortunately, you can find these virtual assistants from the Philippines. People from the Philippines are one of the best in speaking the English language, which means language is not a problem.

Hiring a virtual assistant

Success With Your Virtual Assistant

So now that we got the cons out: let us talk about how you can be successful with your virtual assistant. The best way to not encounter roadblocks, you need to set a system. You can start by setting up a standard operating procedure. By doing this, you will reduce the number of issues you will encounter. To do this, write down a set of instructions for the task your virtual assistant needs to do. Write down separate standard operating procedures for every duty your virtual assistant has. It will also help to create one for emergencies where your virtual assistant needs to step in and help your team outside her usual duty. The more detailed your instructions are, the more your process will be smooth.

Success With Your Virtual Assistant

Build a relationship with your virtual assistant. Even though you are its client, your assistant is part of your team. Virtual assistants are here to help you ease the jobs of being an entrepreneur. Do know that your virtual assistant is highly capable of doing the task you gave them. Although connecting with a member of your team who you only meet virtually is hard, creating a good bond with your assistant will help you reach success with your virtual team member.

Looking for a reliable virtual assistant is very hard, especially if there are a lot of places to look for them. You can look for one from job postings or countless agencies, but how do you choose one? You can read more on some of our tips when hiring a virtual assistant here: 10 tips for hiring a virtual assistant.

Fortunately, you do not have to spend your time scouring the web for a reliable virtual assistant. HitRate Solutions have some of the most reliable virtual assistants. You can check out our website and schedule a call with us.

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