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Affordable Appointment Setting Services for US Businesses
For over 15 years, our outsourcing call center Hit Rate Solutions has been helping US companies generate leads by scheduling B2B and B2C appointments, improving deal closing, and assisting and increasing growth with customized and results-driven strategies.
YOU HAVE SALES AND GROWTH GOALS.
WE HAVE THE PEOPLE AND TECHNOLOGY TO HELP YOU ACHIEVE THEM.
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A Better Customer Experience
11 sec
Key Client Average Speed to Answer
98%
Dedicated Client Call Quality Assurance Score
24/7
Advanced Customer Support
1.9k
Calls Monitored and Scored Monthly
Appointment Setting - The Basis of Lead Generation Process
Why Outsource Your Appointments to Professional Appointment Setters?
Simply put, outsourcing appointment setting is faster, cheaper, and more profitable for nearly any business in generating leads than other channels. Outsourcing appointment setting means that you can still get all of the benefits of set appointments without paying a full-time employee to do so. As this can be a hurdle for many companies, outsourcing the process is an affordable and effective approach to long-term success. The most valuable but not complete list of benefits includes:
- The rapid growth of sales volumes, thanks to the mass calling of the target audience.
- A constant flow of warm customers interested in your products or services.
- Increase in conversion rate.
- Reducing the cost of customer acquisition.
- Significant cost savings on the search for new clients, no turnover among sales staff, and saving workspace.
- Efficient use of your sales managers' time, who can devote it to quality service of existing customers.
- The ability to focus on core business activities.
Why Hire Hit Rate Solutions as Your Appointment Setting Company?
When you choose Hit Rate Solutions for your appointment setting needs, you're choosing a partner committed to amplifying your sales and business growth. Our services blend expertise, customization, and strategic execution, making us an ideal choice for both B2B and B2C appointment setting.
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Expertise & Experience
Our more than a decade of experience in appointment setting translates to lower operational costs and higher efficiency for your business. Our seasoned team is adept at navigating the nuances of various industries, particularly in insurance, e-commerce, high-tech, and real estate. We provide you with a service that's not just effective but also industry-specific.
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Customized Approach and Lead Qualification
We offer custom scripts and ongoing training, ensuring our approach is perfectly aligned with your business's unique needs. By implementing targeted lead qualification strategies, we focus on potential customers most likely to convert, assessing their purchase intent, authorization, and budget.
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High Volume Outbound Calls and Warm Transfers
Our team's ability to manage large volumes of outbound calls means covering more ground efficiently. We ensure that every call transfer is warm, with the recipient fully prepared to engage to achieve seamless and effective communication.
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Tailored Appointment Setting Campaigns
Whether it's B2B or B2C, we provide tailored appointment setting campaigns that suit your specific sales strategies. Our appointment setting extends to scheduling and coordinating meetings to ensure that potential leads are nurtured and ready for your sales team's engagement.
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Data Privacy and Flexible Pricing Models
We guarantee 100% data privacy and offer flexible pricing models that cater to various business sizes and requirements. This flexibility allows you to choose a service model that aligns with your budget and business goals.
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Industry Specialization & Increased Sales Impact
Our specialization in key industries like real estate, insurance, healthcare, and mortgage allows us to provide a more effective and tailored service. This industry focus leads to an increase in sales and revenue, coupled with a reduction in expenses, as our team handles the complexities of appointment setting efficiently.
Our Appointment Setting Process
You Need to Outsource Your Appointment Setting If:
- You’re selling expensive B2B products/services;
- You’re experiencing long sales cycles;
- You have very low conversion rates;
- You’re experiencing time management problems with scheduling;
- You want to expand your business;
- You want to improve lead quality and quantity.
If one or several points above concern you and your business, consider working with Hit Rate Solutions call center.
What Our Satisfied Clients Say About Us
I want to give a huge thanks to Hit Rate Solutions for everything they've done for us so far. We have doubled our number of appointments in the last month and it’s all thanks to them! Incredible team that actually cares about our business.
5
Hit Rate has been integral to our company’s growth. They have hit the ground running and have made it so much easier for our sales team to be effective at their job.
5
Very impressed so far! I was able to set more appointments in a few months than I have the entire year. I love how affordable and responsive they are as well!
5
Unlock more time for your core business. Outsource your appointment setting today!
We Offer Appointment Setting Service Right for Your Industry
No matter your industry, we can help develop the perfect cold-calling process specifically designed for your business. We’ll target the right prospects and reach them effectively to boost sales.
Insurance Appointment Setting Service
Insurance can be a difficult and stressful industry to navigate from a sales perspective. As appointment setters for insurance agents, we can help your potential and existing customers navigate different areas of insurance such as claims support, reimbursement, policies, and more.
Real Estate Appointment Setting Service
The more real estate appointments you’re able to set, the higher the chances of success. We offer real estate appointment-setting services that revolve around customized outbound call campaigns tailored to the needs of your interested and qualified prospects.
1. Script Development & Database Formation
Our appointment setting journey begins with the careful crafting of a conversation script, meticulously designed in collaboration with you to ensure it resonates with your brand and business objectives. This script serves as the cornerstone of our communication strategy, guiding our skilled agents in engaging potential clients effectively.
Simultaneously, we devote significant effort to constructing a comprehensive, up-to-date database that’s meticulously curated to align with your target audience's criteria. This database isn’t just a list of contacts but a strategic tool that enhances the precision and relevance of our outreach.
2. Training & Lead Management
Following script development and database formation, we immerse our managers in an intensive training program centered around your product or service. This step is crucial for instilling a deep understanding of your offerings, ensuring that our team can represent your business with the same passion and knowledge as your in-house staff.
As calls commence, our focus shifts to reaching key decision-makers. We not only aim to connect with these vital contacts but also to comprehend their needs and gauge their interest in your offerings. Our conversation script includes strategies for effectively addressing objections, subtly advertising your brand, and enhancing its recognition in the process.
3. Enhancing Brand Awareness & Lead Interest
Throughout our conversations, we actively promote your brand to steadily build awareness among your target audience. This aspect of our process isn’t just about setting appointments but about creating a positive and lasting impression of your business.
Identifying and fostering interest in your products or services is an integral part of our approach. By engaging potential clients in meaningful dialogue, we lay the groundwork for successful appointments to make sure that each lead we pass on to you holds genuine potential.
4. Scheduling & Lead Transfer
Finally, when a lead demonstrates a clear interest, we take the crucial step of scheduling a meeting or call with your specialist. Our team manages this process with professionalism and attentiveness so that each appointment is set at a time convenient for both parties.
In addition to scheduling, we provide urgent transfer of hot leads and comprehensive daily reporting, complete with audio recordings of all conversations. This transparency allows you to monitor our progress and ensures that you’re always in the loop regarding your project's status.
1. Script Development & Database Formation
Our appointment setting journey begins with the careful crafting of a conversation script, meticulously designed in collaboration with you to ensure it resonates with your brand and business objectives. This script serves as the cornerstone of our communication strategy, guiding our skilled agents in engaging potential clients effectively.
Simultaneously, we devote significant effort to constructing a comprehensive, up-to-date database that’s meticulously curated to align with your target audience's criteria. This database isn’t just a list of contacts but a strategic tool that enhances the precision and relevance of our outreach.
2. Training & Lead Management
Following script development and database formation, we immerse our managers in an intensive training program centered around your product or service. This step is crucial for instilling a deep understanding of your offerings, ensuring that our team can represent your business with the same passion and knowledge as your in-house staff.
As calls commence, our focus shifts to reaching key decision-makers. We not only aim to connect with these vital contacts but also to comprehend their needs and gauge their interest in your offerings. Our conversation script includes strategies for effectively addressing objections, subtly advertising your brand, and enhancing its recognition in the process.
3. Enhancing Brand Awareness & Lead Interest
Throughout our conversations, we actively promote your brand to steadily build awareness among your target audience. This aspect of our process isn’t just about setting appointments but about creating a positive and lasting impression of your business.
Identifying and fostering interest in your products or services is an integral part of our approach. By engaging potential clients in meaningful dialogue, we lay the groundwork for successful appointments to make sure that each lead we pass on to you holds genuine potential.
4. Scheduling & Lead Transfer
Finally, when a lead demonstrates a clear interest, we take the crucial step of scheduling a meeting or call with your specialist. Our team manages this process with professionalism and attentiveness so that each appointment is set at a time convenient for both parties.
In addition to scheduling, we provide urgent transfer of hot leads and comprehensive daily reporting, complete with audio recordings of all conversations. This transparency allows you to monitor our progress and ensures that you’re always in the loop regarding your project's status.
What Highlights Hit Rate Solutions?
Even though call center outsourcing in the Philippines is common, not all companies are the same. We’re not only an affordable call center that offers competitive prices but we also prioritize quality. Our team is fluent in English and has experience working in countless industries. Here are only some ways that we differentiate ourselves:
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Our Affordable Outbound Call Center Services to Drive Leads
Our Main Markets
They Work with Us
Our Best Outsourcing Results for Appointment Setting
One way to get to better understand our offerings is to explore some results that we've achieved on behalf of our clients. All of our efforts are backed by data, making it easy to understand how we've impacted each company.
Order Taking
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Customer Support
Customer Support for Niche Market Concepts
Sheds4Less is an ecommerce company out of Missouri. They started with 1 online store back in 2006.
Massive Sales Growth
Partnering with Hit Rate Solutions led to a staggering 550% increase in quarterly sales for Sheds4Less, rising from 300 sales to 1950 sales.
Order Volume Expansion
With the assistance of our services, Sheds4Less was able to handle up to 100 orders per day during the peak of the COVID-19 pandemic, a significant rise from their initial 20-30 orders per day.
Improved Customer Satisfaction
By enhancing customer support and reducing the time to order, Hit Rate Solutions helped Sheds4Less boost customer satisfaction and increase conversion rates.
Order Taking
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Live Call Transfer
Live Call Transfer for Safer Wholesaler
Safer Wholesaler is an ecommerce company from New Lenox, Illinois. They started selling in a Flea Market.
Enhanced Call Volume
Safer Wholesaler experienced a 75% increase in daily call volume after implementing Hit Rate Solutions, bolstering their customer engagement significantly.
Substantial Increase in Transfers
Our services facilitated a boost in daily transfers from 8 to 21, enhancing customer and sales associate interactions for quicker transactions.
Lead Generation Boost
Safer Wholesaler's weekday leads saw a significant increase from 70 to 280, supporting their aim of enhancing conversions and reducing abandonment.
Cold Calling
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Cold Calling for Reverse Care
Senior Solutions Group is a non-profit charitable organization that helps and educates senior groups on various financial products.
Significant Associate Increase
With Hit Rate Solutions, Senior Solutions Group experienced a 400% boost in associates, enabling greater outreach and pre-qualification of senior customers.
Impressive Transfer Uplift
Our services contributed to an over 150% increase in daily transfers, escalating from 15 to 40 transfers per day.
Greater Customer Pre-Qualification
By pre-qualifying the 55+ years old senior community across the U.S., the organization successfully found more and better-qualified customers.
Answering Service
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Virtual Receptionist
Virtual Receptionist for Doctors on Call
Doctors on Call is a company that helps California residents contact their physicians.
Exceptional Call Handling
Hit Rate Solutions ensured that Doctors on Call never missed a call, answering within 2 seconds, thereby decreasing customer wait times significantly.
Substantial Customer Satisfaction Boost
Through efficient handling of calls, we helped Doctors on Call increase customer satisfaction by 85%, ensuring their patients' needs were met.
Complete Coverage of Patient Concerns
Our solutions catered to 95% of patient concerns, successfully connecting them with their physicians, and significantly reducing dropped or missed calls.
Appointment Setting
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Appointment Setting for Logan Klink
Logan Klink is an agent under American Income life insurance company which has clients from Canada and New Zealand but originated in New York.
Profound Appointment Boost
Through Hit Rate Solutions, Logan Klink was able to secure 3-4 appointments per week, a 300% increase, enhancing his productivity and client outreach.
Increased Deal Closure
With our support, Logan managed to close 5 deals per week, which significantly amplified his sales figures.
Top Agent Ascension
Leveraging our services, Logan became one of the top agents of American Income, successfully establishing long-term relationships with his clients and boosting his career in life insurance.
Appointment Setting
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Appointment Setting for Diligent Recovery
Diligent Recovery is a firm in California County that helps homeowners recover their houses.
Appointments Surge
Hit Rate Solutions helped Diligent Recovery boost their appointments with homeowners by 150%, enabling them to consistently secure 2-3 appointments per week.
Client Retention Success
Thanks to our services, 85% of Diligent Recovery's clients managed to retain their homes post-foreclosure, dramatically fulfilling the firm's mission.
Homeowner Reach Expansion
Our support significantly expanded Diligent Recovery's outreach, ensuring that more homeowners received much-needed assistance after foreclosure.
Lead Generations
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Lead Generations for Bold Leads
Bold Leads is powered by Lonewolf Technologies based in Arizona. They are a leader in real estate lead generation.
Boosted Lead Generation
By partnering with HitRate Solutions, Bold Leads significantly increased their lead generation efforts, resulting in a surge of qualified leads that helped drive more closed deals and revenue growth for the company.
Optimized Back-Office Operations
HitRate Solutions provided essential back-office support services, allowing Bold Leads' real estate agents to focus on their primary task - closing deals. This shift led to increased productivity and boosted customer satisfaction.
Enhanced Customer Satisfaction
The dedicated support from HitRate Solutions enabled Bold Leads' agents to deliver superior service to their clients, resulting in improved customer satisfaction and loyalty, reinforcing the company's position as a trusted partner in the real estate industry.
Appointment Setting
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Appointment Setting for Apex Wireless
Apex Wireless has been an authorized TELUS dealer in Canada for over 30 years.
Upselling Boom
With Hit Rate Solutions' aid, Apex Wireless observed a significant 33% increase in upsold products, boosting their sales revenue.
Customer Reach and Engagement
Hit Rate Solutions successfully expanded Apex Wireless' reach to business specialists, securing their position in a competitive marketplace.
Effective Data Usage Reports
By effectively sending out data usage reports to clients, Hit Rate Solutions helped Apex Wireless raise the number of these reports from 0 to 95%, contributing to an informed and satisfied customer base.
Appointment Setting
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Appointment Setting for Nobee
Originating in Boston, Nobee is the new way to rent.
Streamlined Appointment Setting
HitRate Solutions efficiently arranged apartment tours, helping Nobee showcase their unique rental system and offerings to potential renters.
Successful Lead Pre-Qualification
Through their partnership with HitRate Solutions, Nobee has pre-qualified over 50 renters, ensuring they're engaging with an audience that aligns with their business model.
Business Growth and Enhanced Customer Experience
With HitRate Solutions' support, Nobee has been able to expand their business while also providing a better and more affordable rental experience for their customers.
Lead Generations
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Lead Generations for Dynamic Insurance Services
Dynamic Insurance Services is a pioneer in the final expense sector and is located in Texas. They train their own insurance agents from tier 1-4.
Consistent Lead Generation
Hit Rate Solutions provided Dynamic Insurance Services with 4-5 qualified leads per day, ensuring a steady flow of prospects for their Tier 4 advocate agents.
400% Increase in Tier 4 Advocates
With a successful lead generation strategy, Dynamic Insurance Services grew its top-performing agent team from 2 to 10 Tier 4 advocates, marking a 400% increase.
Empowering Top-Performing Agents
The increase in Tier 4 advocates enabled Dynamic Insurance Services to create the ultimate virtual team of high-performing agents, who manage their own teams and receive overrides on those teams.
Appointment Setting
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Appointment Setting for Cashman Claims
Cashman claims is located in Massachusetts and helps their clients reclaim money that is owed to families, individuals, and businesses.
Efficient Appointment Setting
HitRate Solutions aided Cashman Claims in successfully booking appointments with clients interested in reclaiming their assets, enhancing their operational efficiency.
Enhanced Team Productivity
Collaborating with HitRate Solutions, Cashman Claims grew its appointment-setting team from one to three members, resulting in a 200% increase in efficiency.
Remarkable Asset Recovery
With efficient appointment setting and asset recovery process, Cashman Claims successfully returned over $1,350,000 in unclaimed property nationwide.
Appointment Setting
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Appointment Setting for Integrity Marketing
Integrity Marketing is an Insurtech company that started in 2006 in Dallas, Texas.
Appointment Setting Success
With HitRate Solutions' expertise, Integrity Marketing effectively set appointments with agents interested in learning more about their products and services.
Real-time Reporting and Analytics
HitRate Solutions' real-time reporting and analytics provided insights to Integrity Marketing, allowing them to track the success of their appointment-setting campaigns.
Remarkable Growth
Through strategic appointment setting and data analysis, Integrity Marketing managed to grow its network impressively, reaching over 420,000 agents and millions of customers.
Lead Generations
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Lead Generations for DH Insurance Group
DH Insurance Group is a medical insurance company for those 65+ years old.
Effective Lead Generation
With the help of HitRate Solutions, DH Insurance Group successfully generated valuable leads and provided their licensed insurance agents with a list of potential customers who were interested in Medicare options.
Customer-Centric Tool Development
HitRate Solutions developed a 60-second comparison tool, enabling DH Insurance Group's customers to compare Medicare plans and estimate savings quickly and efficiently.
Targeted Outreach for 65+ Customers
HitRate Solutions' targeted approach allowed DH Insurance Group to reach potential customers aged 65 and above, expanding their customer base and enhancing their services.
Order Taking
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Order Taking for OMRS
OMRS operates from Manhattan. They provide a delivery service system for local retail shops and restaurants.
24/7 Customer Support
HitRate Solutions provided OMRS with round-the-clock customer support, ensuring no order was missed and each customer was adequately serviced, no matter the time of day.
Team Expansion and Scalability
OMRS saw a significant growth in their customer support team, from one to eight people, courtesy of HitRate Solutions' scalable services, enhancing operational efficiency and order management.
Increased Customer Satisfaction
By managing orders promptly and providing constant support, HitRate Solutions greatly improved customer satisfaction and retention for OMRS, fostering positive customer experiences.
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Final Contact Form
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FAQ
What is an appointment-setting service?
Appointment-setting services are an extension of your business that focuses on booking new appointments on behalf of your sales team, freeing up time for them to focus on closing more deals. All they need to do is show up to the appointment to take the sale across the finish line.
What are B2B appointment-setting services?
B2B appointment setting revolves around setting meetings and appointments with top-of-the-funnel leads between businesses. This helps lead to additional sales meetings where closing sales reps can provide a more detailed pitch to close the deal.
What is the role of an appointment setter in the appointment setting team?
An appointment setter plays a crucial role in reaching out to prospective clients, engaging them, and scheduling appointments on behalf of your sales team. They help you connect with potential leads and ensure that your sales representatives meet with qualified prospects to increase your chances of closing deals.
How can appointment setting companies generate high-quality leads?
Appointment-setting companies use a combination of lead generation services, including targeted outreach, email marketing, and custom scripts. These methods help identify and engage with interested prospects, ensuring that you're meeting with qualified leads who are more likely to convert into sales opportunities.
What’s the significance of sales and marketing automation in the appointment-setting process?
Sales and marketing automation tools streamline the appointment-setting process by automating repetitive tasks such as follow-up emails and lead nurturing. This ensures that leads are engaged at the right time, allowing your team to focus on closing deals and improving the conversion rate.
How can businesses target the right decision-makers in prospective client organizations?
To target decision-makers effectively, appointment-setting services employ strategies like account profiling and research. They identify key decision-makers within target accounts and craft personalized outreach to engage them, increasing the chances of securing appointments with the right individuals.
What tools and technologies are commonly used by appointment setters to streamline the appointment-setting process?
Appointment setters often use a combination of CRM (Customer Relationship Management) software, email marketing platforms, and dialing systems. These tools help manage leads, track interactions, and ensure efficient communication with prospects, ultimately leading to more successful appointments and sales conversions.